Schedule a video meeting and invite guests
Plan a video meeting, add guests from Contacts or Team, and check the time before inviting.
Open Meetings in the menu on the left, under Schedule & documents, and click Schedule a meeting. Pick the host, name the meeting, add your guests, then the length, the time zone, the date and the time.
In this video
Step by step
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Meetings is where you start, plan and manage video meetings. To plan one for later, click Schedule a meeting.
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First, pick the host. The meeting goes on their calendar.
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Give the meeting a name.
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To add a guest from Contacts or Team, type a few letters, then pick the name.
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She is now the first guest, with her email filled in.
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Or add a guest yourself. An email is enough. A mobile number also gets the invite by text.
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Choose how long it lasts.
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The time zone is the zone of the time you type.
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Then pick the date.
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And the start time.
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The preview spells out the start and the end, exactly as your guests will see it.
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Schedule and send invites books the meeting, and emails each guest the invite with the meeting link.
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Here we press Cancel instead, so nobody is invited.
Related tutorials
1:14VideoJoin a meeting and share your screenJoin a meeting from its link, check your microphone, then share your screen.
0:50VideoPlan a meeting straight from the calendarClick an empty hour in week view to open the meeting form with that day and time filled in.
1:17VideoChange a meeting's time or guestsOpen a meeting's details to change its time, guests or notes, and choose whether guests are told.
0:56VideoSee who accepted a meeting inviteRead the RSVP badges so you know who is coming.
1:14VideoHost controls: waiting room, lock and muteAs host, let people in, lock the meeting, mute everyone and share the invite or dial-in.
0:52VideoLook back at past and cancelled meetingsFind meetings that are over, cancelled or no-shows, and open their details.Was this not what you needed? Write to us.